Job Opening for Full Charge Bookkeeper | A&I Reprographics

A&I Logo_Small to Send .jpg

A&I Reprographics is based in Ontario, CA and seeking a qualified Full‐Charge Bookkeeper available for immediate hire. The individual in this position is responsible for the entire range of accounting duties including the following:

 

 

Accounts Payable

  • Code and enter vendor invoices and expense receipts
  • Verify accuracy of vendor invoices using the company purchase orders and other resources (contract price documents, online account access and quotations)
  • Generate weekly A/P Aged Trial Balance reports and submit to the CEO who will determine which vendors/invoices should paid
  • Run A/P checks based on the information returned from the CEO
  • Handle light purchasing of production materials and office supplies
  • Keep all paperwork organized and filed in timely fashion

Accounts Receivable

  • Small volume of invoicing for clients
  • Receive, enter, and code customer payments on open accounts
  • Match work order, invoice and customer payment records and keep them organized and filed in a timely fashion
  • Process a small volume of credit card payments by non‐account clients
  • Process and distribute customer statements; most customers will be processed on the 25th of the month and the remainder on the 1st of the month
  • Generate A/R Aged Trial Balance reports and forward to the individual designated to do our collections

Banking 

  • Prepare deposits
  • Reconcile Bank statements
  • Reconcile and maintain two petty cash accounts (Ontario and Colton locations)
  • Use and maintain Excel workbooks utilized to record and manage critical information

General Ledger 

  • Preparation of general Journal Entries required to maintain the accuracy of the company Balance Sheet and Statement of Operations (P&L). The veracity of the data will be verified by at least one member of executive management and the outside CPA. The list of items includes but is not limited to:
    • Fixed asset list and associated depreciation
    • Send approved pre‐tax financial statements to the CPA for tax calculations and make the required tax related journal entries when tax calculations are received from CPA
    • Prepare and submit monthly preliminary financial statements for review and respond to questions and comments raised in the Variance Analysis process
    • Enter monthly corporate income tax entries as calculated by the company CPA
    • Management records for shared costs of health insurance
    • Management records and amortizations of bank loans and equipment eases
    • End of month customer discounts
    • Recurring expense allocations (rents, utilities, Internet, telecom)
    • Prepaid expense and associated allocations
    • Accruals and associated allocations
    • Inventory adjustments to determine material cost by department

Payroll 

  • Process employees electronic time keeping records and submit time records to ADP for preparation of payroll twice a month
  • Process periodic special payrolls for employee incentive bonuses
  • Maintain employee vacation accruals and make appropriate journal entries

Financial Statements 

  • The company accounting system generates the Balance Sheet and Statement of Operations, but it is incumbent on the Bookkeeper to ensure all data entries are made accurately to minimize discrepancies
  • The company Director of Corporate Development will work closely with the Bookkeeper to reconcile all account anomalies before each month is closed (Variance Analysis)

Human Resources

  • Process new employees to ensure that all necessary tax paperwork is completed
  • Ensure that all required company forms are completed and placed in the employee’s employment jacket
  • Process all vacation requests approved by Executive Management and enter data for ADP payroll processing
  • Work with company CEO to evaluate effectiveness and value of the employee benefits program
  • When necessary provide support and clarifications to employees regarding the benefits program
  • Evaluate and select employee relations training videos from a library available through a paid service

Miscellaneous 

  • Special tasks where your knowledge or expertise can contribute to a coordinated effort to achieve a goal or respond to a directive

Education and Experience

Minimum education requirement is a high school diploma with a Certified Bookkeeper designation from the American Institute of Professional Bookkeepers. An Associate or Bachelors degree in accounting is preferred.

  • Verifiable 5+ years experience as a Full‐Charge Bookkeeper is required
  • Prior experience with and hands on use of advanced accounting software
  • Reprographics or printing industry experience is a definite plus
  • Bilingual is not necessary but also a definite plus
  • Mid‐level experience with Microsoft Office products required with an emphasis on Excel and Word
  • Low to mid‐level experience with Adobe Acrobat or similar PDF generating and editing software

Compensation and Benefits

  • Salary is commensurate with experience
  • Paid Vacation
  • Company 401K program
  • Paid Sick Leave
  • Health Insurance

A&I Reprographics is a family owned business and is focused on employee welfare and family values. The company reputation is based on superior customer service. The highest degree of customer‐centric attitude is necessary to thrive in this environment.

This is not an entry level position; responsibility, reliability, and accuracy will be the hallmarks of the successful candidate.

EMAIL RESUME AND COVER LETTER TO:
Doug Weidner | dougw@aandirepro.com
SUBJECT LINE: Bookkeeper Position