Melia Homes | Job Opportunity-Purchasing Manager

JOB DESCRIPTION

Title:  Purchasing Manager

Reports To:  Vice-President of Purchasing

Meetings:  Weekly Purchasing Update, Bi-Weekly Team Meeting, Value Engineering Meetings

Reports Reviewed and/or Produced:  Community Bidder List, Bid Tracking, Spreadsheets, Contract Status Report, MSDS Reports Database

Goal Statement:  Ensure that the bid and contract processing is accomplished in an efficient and timely manner between team members and trade partners. Effectively utilizes cost control tools & systems to manage budget estimates and negotiations.

Responsibilities: 

  • Create specifications for all new communities, with review by VP of Purchasing.
  • Develop preliminary budgets and update them monthly. All budgets to be reviewed by VP of Purchasing.
  • Develop accurate and thorough bid packages, with review by VP of Purchasing.
  • Obtain and evaluate all documents/data required for bidding including specifications, scopes of work, architectural documents, site plans, soils reports, community guidelines and other pertinent documents that effect vertical costs of construction.
  • Solicit bids for all assigned onsite trades, and track timely bid proposals.
  • Prepare thorough and precise spreadsheets, compared to current budget, for review by VP of Purchasing, prior to committing contracts.
  • Negotiate all contracts to cover all requirements, eliminate all overlaps, and to achieve the best prices possible.
  • Prepare onsite estimates per trade, plan and elevation (cost quantities) to determine project cots.
  • Commit all contracts in writing, with all appropriate documents, and update weekly contract status reports.
  • Ensure changes in plans and specifications are communicated to Suppliers and Subcontractors.
  • Coordinate all contract and option prices precisely with Contract Admin personnel.
  • Participate in value engineering efforts and identify areas of improvement.
  • Attend frame walks, designer walks and/or collaborative team meetings in the office or field as requested or required.
  • Continually pursue elimination / prevention of inefficiencies, unnecessary costs and extras.
  • Monitor and communicate any cost, quantity and changes to VP of Purchasing
  • Continually monitor budget variances, and participate in monthly budget meetings.
  • Assist in the development of strategies to eliminate waste and reduce cost through value engineering and standardization of practices.
  • Provide a minimum of five bids for each of the “top ten” trades, and three bids for others.
  • Source new vendors for all trade categories on a continuous basis.
  • Maintain the highest ethical standards in all aspects of Purchasing, and while representing  Melia Homes

Submission/Contact: 

Please email your resume & a cover letter with brief description of why you think you're the best fit for the position to Jennifer Covington, HR Manager | jennifer@melia-homes.com